Administrative Assistant | Rochester-Southeast MN

Administrative Assistant | Rochester-Southeast MN


Jeremiah Program (JP) is a nonprofit organization helping single mothers invest in themselves so they can thrive and take steps towards economic mobility by helping them access higher education, affordable childcare, housing, skills training and career development. JP envisions a world where poverty is no longer feminized; where race is not divorced from gender; where career and financial opportunities are not gentrified; and where women who experience poverty not only hold a seat at the table but hold the mic and curate the agenda.

Jeremiah Program offers one of the nation’s most successful strategies for disrupting poverty, two generations at a time. At JP, we believe that no mother should have to make the untenable choice between investing in herself or supporting her children. Our holistic approach invites single mothers into the leadership tent and encourages families to bring all of their identities to bear in achieving their goals in pursuit of economic mobility.

Founded in 1993, this year JP is supporting over 1,000 moms and kids across nine residential and non-residential campuses: Austin, Baltimore, Boston, Brooklyn, Fargo, Las Vegas, Minneapolis, St. Paul, and Rochester. Learn more about JP and our work here.


The Administrative Assistant is responsible for the daily support of the campus as well as assisting with the execution of projects and events. This position provides overall support to the Leadership Team (LT).

PRIMARY RESPONSIBILITIES                                                     

Administrative Support                                                                                                                                           
  • Support the Executive Director (ED) and in some circumstances the Leadership Team in scheduling appointments/meetings and managing calendars as needed.
  • Ensure the ED has necessary support materials for meetings and appointments.
  • Support the Development staff in maintaining accurate constituent records in the Raiser’s Edge donor database and assist with donor mailings and executing small events.
  • Assist with higher-level projects and special assignments as directed by the Executive Director.
  • Handle community board meeting scheduling, minute-taking, agenda, and meeting set-up.
  • Maintain copies of forms, event information, and answers to frequently asked questions for the campus site.
  • Organize and maintain essential forms and documents for families in partnership with student and family services departments.
Office Activities                                                                                                                                           
  • Manage all front office traffic including parents and visitors.
  • Ensure each visitor has the appropriate credentials to enter campus and to pick up students.
  • Communicate with teachers on student pick-ups.
  • Direct visitors to appropriate staff.
  • Answer phone calls by providing general information and/or connecting calls to appropriate staff.
  • Maintain familiarity with various roles and duties of staff to direct inquiries appropriately.
  • Track and stock Childcare Development Center supply requirements.
  • Communicate effectively with campus lead team to ensure all documents for activities, events, etc. are current.
  • Cook4Kids Tuesday evening staff-volunteer partner.
Special Projects                                                                                                                                            
  • Assist with higher-level projects and special assignments as directed by the Executive Director.
  • Support the Development team to conduct subject research as requested.
  • Assemble materials and synthesize documents as necessary to complete special reports or assignments.
  • Assist with event registrations and surveys i.e., EventBrite, Survey Monkey.
  • Assist Food Service Coordinator to support with coverage as needs arise.
  • Communicate positively and respectfully with staff, board, volunteers, and participants.
  • Participate in staff meetings by providing input to ensure quality programming and service delivery.
  • In a team environment, interact with management, program participants, and volunteers to improve service delivery and further the development of the participants.
  • Maintain professional conduct at all times and contribute to the inclusiveness and safe learning environment of Jeremiah Program, in conjunction with the mission.


  • High school diploma/GED required; associate degree in administration preferred.
  • Minimum 2+ years of related experience; or equivalent combination of education and experience.
  • Experience in a childcare setting is a plus.
  • Proficient in Microsoft Word, Excel, PowerPoint, and Outlook.
  • Excellent written and oral communication and organizational skills demonstrate the ability to prioritize and handle multiple tasks.
  • Strong attention to detail, with a commitment to high-quality work.
  • Maintain customer confidence and protect operations by keeping information confidential.
  • Ability to interface with both office staff and committee/board chairs in a manner that reflects the core values of the Jeremiah Program.
  • Experience working with diverse populations.
  • Ability to work independently and as a team member.
  • Ability to handle fast-paced situations and problem solve.
  • Knowledgeable of community resources.


Compensation for this role is set at an hourly rate starting at $19.00 per hour commensurate with relevant experience and qualifications and in alignment with internal equity. Additionally, we offer medical, dental, vision, and supplemental benefits as well as retirement plans and a generous vacation package. 

Apply here.