Coronavirus (COVID-19)

Coronavirus (COVID-19)

Coronavirus (COVID-19) Information

Jeremiah Program has been and will continue to closely monitor the evolving developments involving Coronavirus (COVID-19).  There are currently no confirmed cases of COVID-19 within any of our Jeremiah Program communities.

We are continually monitoring updates from the Center for Disease Control. While the current risk to our campus communities is low, it is important to provide updates, new information and access to relevant available resources. Accordingly, we will maintain this page to ensure JP families, staff and stakeholders are fully informed and kept abreast of the latest updates.


Dear JP Staff and Families,

I am writing today to notify and provide you with an update on the outbreak of a respiratory illness caused by Coronavirus (COVID-19). While there are no known cases of the Coronavirus identified on or near any of our campuses, we are closely monitoring updates from the Centers for Disease Control (CDC) for incidences of confirmed cases here in the United States and within any of our regions/communities.

We are firmly committed to keeping the JP community informed and will update you accordingly. As a matter of information, please be advised that symptoms of the Coronavirus are flu-like, ranging from mild to serious, and include:

  • Fever
  • Cough
  • Difficulty breathing

At this time of year, varying strains of viruses associated with the common cold and the seasonal flu are prevalent. To limit the spread of viruses – including the Coronavirus (COVID-19), we recommend that everyone take the following preventive actions:

  • Wash your hands often with soap and water or use an alcohol-based hand rub.
  • Try to avoid close contact with sick people.
  • While sick, stay home from work or school to keep from infecting others.
  • If you have mild symptoms and a lower temperature, make an appointment with a health care professional.

Those with chronic medical problems such as asthma, diabetes or illnesses that lower their immune system, or those who take medicine that lowers their immune system, are more susceptible to the transmission of viruses. It is imperative that at the onset of any presenting symptoms of illness, we advise the following:

  • If you are experiencing a fever, cough, or shortness of breath, visit your healthcare provider immediately.

To reiterate, we will continue to monitor new cases and coordinate further communication and plans should any confirmed cases of Coronavirus become present in or near one of our communities.

To supplement individual efforts to maintain environments that reduces the transmission of viruses, JP is also taking preventative measures across campuses. We are increasing efforts to clean high-touch surfaces and restrooms. We will also post infographics for staff and families to reinforce healthy habits. Finally, we will make hand sanitizer and sanitizing wipes available in administrative and programming spaces.

To find out more information, please Click Here for Coronavirus information link, where you will find information on updates as well as a series of FAQs (Transmission, Symptoms, Prevention and Treatment).

Thank you for staying vigilant to help reduce the spread of viruses on our campuses.

Between Friday, March 13 and Tuesday, March 17, the following changes will be implemented:

Residential JP Campuses (Austin, Fargo, Minneapolis, and St. Paul):

Programming:

Empowerment, Life Skills, and volunteer-driven activities will be paused through 4/12, effective immediately. We will continue to provide coaching over the phone. Campus and Campus Support Team individualized email resource hotlines will be created by close of business Monday, March 16th and staffed by JP’s senior leadership. This information will also reside on JP’s Coronavirus webpage


StopContinue
EmpowermentCoaching
Life SkillsMonitored email resource (hotline)
Volunteer-driven activities

Child Development Center: Closing Parameters

Planned Closing Protocol: In the event that the corresponding K-12 public school district closes in which the CDC is located, we will also close our CDC’s for the same duration of time. For example, if the corresponding public school district closes for a day, we will also only be closed for one day…and so on.

Unplanned Closing Protocol: In the event that JP essential staff (defined below), family, child or visitor within a campus is exposed to a confirmed case (e.g. they have been in direct contact with someone who has tested positive), the CDC will close the same business day and we will take the following immediate steps:

1.       Contact the Health Department

2.       Request on-site medical support and testing

3.       Send a communication to staff and families within 5 hours of the exposure with a positive tested case being confirmed.

Essential Staff:

At least two essential staff will be expected to be on-site during business hours (M-F 8:30 AM to 5:30 PM). These employees will monitor the hotline email and provide front desk coverage, which may include working from that location and being visible. In addition to all CDC staff, the following employees are considered essential:

  • Executive Director
  • CDC Director
  • Family Services Manager (plus Director of Coordinated Family Services in MSP)
  • Facility Services/Property Management 

*All CLT Staff members will also be considered essential and accessible as needed on campus, but secondary to the list above.

Remaining Staff:

At residential sites, all other staff will work remotely starting March 17 through April 12 and be expected to be accessible and available during traditional office hours, this includes via video and conference calls for all scheduled and unscheduled meetings (with 60min notice). 


Non-Residential JP Campuses (Boston, Brooklyn, Rochester)

Programming:

Effective immediately, Empowerment, Life Skills, and volunteer-driven activities will be paused until 4/12, effective immediately. We will continue to provide coaching over the phone and submitting documentation notes as usual. The email resource hotlines are being established for each site and the addresses will be shared on the JP Coronavirus Webpage  when available. This will take place by close of business Monday, March 16th


StopContinue
EmpowermentCoaching
Life SkillsResource email/phone line(hotline)
Volunteer-driven activities

Staff:

Non-residential staff will work remotely starting March 17 through April 12 and be expected to be accessible and available during traditional office hours, this includes via video and conference calls for all scheduled and unscheduled meetings (with 60min notice). 


Campus Support Team:

All CST staff will work remotely starting March 17 through April 12. The team will incorporate additional technologies, including Slack, to support this work environment. This team will also be expected to be accessible and available during traditional office hours, this includes via video and conference calls for all scheduled and unscheduled meetings (with 60min notice). 


Additional Information for All:

  • The CLT has also been identified as Essential Staff. No new vacation/PTO requests will be approved for the CLT or LT for the next 45 days, in an effort to ensure senior leaders are accessible and able to participate in decisions as the situation evolves. Please note approved PTO prior to 3/13/20 will be honored as will PTO used for sick time. 
  • We have placed an order for 30 laptops to ensure all staff that begins working from home will have the appropriate equipment. We will reference our inventory logs and distribute them appropriately by close of business Thursday, 3/18. The laptops will be configured for our needs prior to being mailed. 
  • For employees working from home who do not have access to wifi, we will reimburse the cost of using your cell phone as a hotspot for the months of March and April. Please leverage the check request process for reimbursement; you will need to include a copy of your invoice statement. 

Take Preventive Measures to Protect Yourself, JP Families and Colleagues

As a reminder, there are proactive steps that everyone can take to help prevent the spread of COVID-19 and other infections: 

·       Wash your hands with soap and water often (for at least 20 seconds). If unable to wash, use an alcohol-based hand sanitizer;

·       Avoid touching your face, eyes or mouth with unwashed hands;

·       Clean your work area with disinfectant regularly;

·       Avoid close contact with people who are sick, and keep your distance from others if you are sick;

·       Cover your mouth and nose with a tissue when coughing or sneezing. Throw the tissue away, and then wash or sanitize your hands. If a tissue is not available, cough or sneeze into your upper sleeve;

·       Avoid shaking hands even in a business setting.

 

JP continues to monitor the developing Coronavirus (COVID-19) situation. We will continue to anchor our recommendations and decisions on the information provided by the CDC. 

 

As we have more information to share, we will continue to communicate openly. This is a challenging time for our country and an even more challenging time for poor and marginalized communities. Please know your leadership, commitment and demonstration of our core values over the next four weeks will be critical. Thanks in advance and please take care of yourself.

Sincerely,

Chastity Lord


JP Coronavirus (COVID-19)
Campus + CEO’s Leadership Team Email Hotlines Notes
Minneapolis & St. Paul msphotline@jeremiahprogram.org
Fargo Fargohotline@jeremiahprogram.org
  • Participants and staff use for any Fargo requests, needs or questions
  • Fargo participants can surface any important developments on campus
  • Facilitates immediate communication/response
Austin Austinhotline@jeremiahprogram.org
  • Participants and staff use for any Austin requests, needs, or questions
  • Austin participants can surface any important developments on campus
  • Facilitates immediate communication/response
CEO’s Leadership Team CLTHotline@jeremiahprogram.org
  • Please use for any Campus Support Team requests, needs, or questions
  • Please use for any announcements
Rochester Rochesterhotline@jeremiahprogram.org
  • Participants and staff use for any Rochester requests, needs, or questions
  • Facilitates immediate communication/response
Brooklyn
Brooklynhotline@jeremiahprogram.org
  • Participants and staff use for any Brooklyn requests, needs, or questions
  • Facilitates immediate communication/response
Boston Bostonhotline@jeremiahprogram.org
  • Participants and staff use for any Boston requests, needs, or questions
  • Facilitates immediate communication/response