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Executive Assistant to the Executive Leadership Team

Executive Assistant to the Executive Leadership Team

About Jeremiah Program

Jeremiah Program offers one of the nation’s most successful strategies for ending the cycle of poverty for single mothers and their children, two generations at a time. Two-generation — or 2Gen — programs uniquely focus on the whole family and achieve long-term, sustainable results. The approach has been proven to achieve significant educational, health, and economic benefits for parents, children, and communities.

Jeremiah Program is expanding throughout the country to meet the growing demand for its model. The organization has campuses in Minneapolis, MN, St. Paul, MN, Austin, TX, Fargo, ND-Moorhead MN, and Rochester-SE, MN. Our national office is in Minneapolis. In Boston, MA, and Brooklyn, NY, Jeremiah has introduced an innovative non-residential model, working with leading organizations to serve mothers and children. Learn more here.

JP’s 2021 budget is $16M and supports a staff of 120 nationally. There is a national governing board of directors, as well as a community board of trustees in each city.

 

Position Summary:

The Executive Assistant provides support to Jeremiah Program’s Chief of Staff, as well as to the 6 other members of the Executive Leadership Team (ELT). This position is responsible for the daily support and coordination of the ELT.


What You’ll Do:

The following is a non-exhaustive list of activities the ELT Executive Assistant can expect to own:

Administrative Support for Executive Leadership Team (ELT) 

  • Provide administrative support for ELT, including targeted calendar support, drafting written communication, drafting PowerPoint decks, preparing expense reports, and processing invoices
  • Coordinate short-term support of various consultants who support the ELT
  • Plan and manage travel arrangements (airfare, hotel, car rental, etc.) for members of the ELT
  • Other special projects: research, event planning, speaking engagement preparation, board meeting prep, etc.


Administrative Support for Chief of Staff
 

  • Assist with coordinating work streams to aid in organizing and tracking ELT priorities
  • Provide meeting support for various ELT meetings, including preparing materials, coordinating logistics, and maintaining meeting files
  • Create long-term planning protocols and systems, including a cross-organizational calendar for long-term planning across teams
  • Other special projects as assigned

Critical Traits 

  • You have a growth mindset—you are comfortable adapting to change, you can navigate ambiguity, and you are constantly looking for ways to learn and grow
  • You understand the importance of strong support work and can identify where you most add value
  • You have a strong attention to detail and are committed to providing high quality work
  • You are highly organized
  • You have strong planning skills and can create systems to make things run more smoothly when needed
  • You can anticipate a senior leader’s needs and work proactively toward meeting them
  • You value collaboration and work well with teams
  • You are a person of integrity—you keep and honor your word


Education and Experience:

  • You have at least 5 years of experience supporting multiple C-level executives, preferably in a non-profit organization
  • You have, at minimum, a 2-year Associate Degree (preferably in business)
  • You have a strong proficiency in Microsoft Office Suites, especially PowerPoint, Outlook, Excel, and Word, Adobe Acrobat, Social Media web platforms
  • You are comfortable using video conferencing platforms like Microsoft Teams and Zoom

 

HOW TO APPLY

Jeremiah Program is committed to the recruitment, selection, development, and promotion of employees based on individual merit. Our policy is to provide equal employment opportunity to all people without regard to race, color, religion, sex, nationality, age, or disability.

We offer competitive compensation including employer-paid health and dental, life and disability insurance, and generous time off.

Qualified candidates are encouraged to apply online.  Please upload a current resume and thoughtful cover letter articulating your interest and fit for the role, including compensation requirements.